AI Meeting Prep: Get Briefings in Slack Before Every Meeting

We've all been there—your last meeting ends, and the next one begins in 3 minutes. You scramble to find the calendar invite, figure out who's attending, and try to remember what you even discussed last time. Especially when you have a packed schedule, preparing for meetings can be exhausting and time-consuming.

But what if AI could do it for you?

Let AI Do the Heavy Lifting

Imagine this: you open Slack and ask your AI assistant about your next meeting. It instantly checks your Google Calendar, finds the event, identifies the participants, and pulls recent email conversations into a neat summary—all without you lifting a finger.

That's exactly what you can do with Runbear.

Step-by-Step Guide to Automating Meeting Prep with Runbear

You can set this up in just 10 minutes. Here's how:

1. Sign up for Runbear

Create your account at runbear.io and get started instantly—no credit card required.

2. Create an Agent and Write an Instruction

Set up your AI agent by giving it a simple instruction like:

3. Add Google Calendar and Gmail

Connect your Google Calendar and Gmail so your agent has access to the information it needs to prepare your meetings.

4. Invite the Agent to Slack or Teams

Bring the agent into your workspace. Whether you use Slack or Microsoft Teams, your AI assistant can live where your team communicates.

That's It—You're Ready!

Once set up, your agent will keep you prepared—every time. Whether you're walking into a 1:1, a sales call, or a support call, your AI has already done the homework.

It works like a charm—and takes only 10 minutes to set up.

Try it today at runbear.io and never go into a meeting unprepared again.

What is AI Meeting Prep?

AI meeting prep is the process of using an AI assistant to automatically gather context before a meeting. Instead of manually checking calendars, reading email threads, reviewing CRM records, and searching Slack history, an AI agent does all of this in seconds and delivers a formatted briefing.

A typical AI meeting prep briefing includes the meeting agenda, attendee names and roles, recent email or Slack conversations with those people, relevant documents, and any open action items from previous meetings. The result is that you walk into every meeting already knowing the context, without spending 15 to 30 minutes gathering it yourself.

Who Benefits from AI Meeting Prep?

Account managers and customer success teams benefit the most. They often have 5 to 10 meetings per day with different clients, each requiring context from CRM records, support tickets, and recent communications. Sales teams also save significant time, especially when preparing for discovery calls or quarterly business reviews.

Executives with back-to-back schedules use AI meeting prep to stay informed without blocking 30 minutes before each meeting. The briefing arrives in Slack before the meeting starts, and they can ask follow-up questions if they need more detail on a specific attendee or topic.

Frequently Asked Questions

How far in advance does AI meeting prep run?

You can configure the AI agent to prepare briefings at any interval. Most teams set it to 15 or 30 minutes before each meeting. The agent checks your calendar, gathers context, and posts the briefing to your Slack DM so it is ready when you need it.

What data sources does AI meeting prep pull from?

Through MCP, the AI agent can pull from Google Calendar, Gmail, Google Drive, Notion, HubSpot, Salesforce, Slack message history, and any other connected tool. You choose which data sources to connect during setup.

Can I customize what the meeting briefing includes?

Yes. You set the system instructions for the AI agent, which controls what it looks for and how it formats the briefing. Some teams want a short bullet list, others want detailed summaries with links to relevant docs. You can adjust the format any time.